Schools Payroll Administrator

Salary, Terms and Conditions Negotiable

Following a rapid increase in the demand for the Company’s payroll services, an exciting opportunity has arisen for an ambitious individual to join our team, which provides payroll and HR services to schools and colleges nationwide. Whilst it would be an advantage to have payroll experience (possibly in the public sector) full training will be given if you haven’t. More importantly, you will be numerate; hard working and customer focussed. The successful candidate will be based in our offices in Eccles, Salford and will assist the Schools Payroll Manager to undertake the following duties and functions:-

  • Provide personal payroll support to the education service using Sage 50 Payroll Software
  • Request relevant details from schools to enable the correct inputting of payroll data
  • Process monthly adjustments (variations such as starters, leavers, overtime, leave without pay)
  • Process deductions in respect of nursery vouchers, cycle schemes, trade and credit unions, health plan subscriptions and court earnings attachment orders.
  • Calculation and payment of Statutory Sick Pay and Statutory Maternity/Paternity Pay.
  • Preparation of payroll in a form that complies with the client’s statutory obligations, including processing statutory notices (e.g. P45’s, student loans, national insurance rates)
  • Provide ‘Correction Window’ facility providing payroll information in advance of the pay date thus allowing corrections to be made
  • Production of confidential payslips for all employees and dispatch to school’s named contact prior to pay day
  • Provision of P45’s and P60’s
  • Production and submission where requested of a monthly payment file reflecting net salaries to be paid from school’s bank account via secure Bacs processing arrangements
  • Preparation and submission of a monthly analysis showing salary and contributions (including AVC’s) for each relevant employee
  • Preparation of reports showing relevant amounts of payments to third parties (e.g. Trade Unions, Healthcare Schemes, Nursery Vouchers) including submission of analysis of deductions from employees
  • Preparation of schedules showing monthly payments of relevant amounts to HMRC for PAYE purposes.
  • Process advance payments in respect of omissions from the original input data received and/or errors, where applicable.

Payroll Reporting

  • Production of monthly management reports to schools in Excel and PDF Format, as appropriate
  • Production of and submission of year end reports for HMRC and Pension Funds, including reconciliation of deductions and payments.
  • Submission of Full Payment Submission (FPS) information to HMRC under the Real Time Information (RTI) system. Full details to be submitted to HMRC on or before the date that payslips are produced.
  • Provision of current staff lists to reflect contract details such as hours worked salary etc. This will include the production of a revised staff list to reflect wholesale changes to the salaries to be paid following national pay awards and/or annual incremental progression

Payroll Administration

  • Provision of relevant information to statutory agencies (e.g. HMRC, DWP), as required
  • Provision of relevant information to other bodies (e.g. Healthcare schemes, Trade Unions), as required


  • Liaison with the Local Authority and Teachers’ Pensions and Local Government Pension Fund Administrators relating to pension matters and the completion of Pensions forms

This is an on-going advert and there is no closing date as such. So, if we like your application, we will contact you straight away to arrange for you to come in for a chat.

Applications including CV and covering letter should be marked “private and confidential” and addressed to